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Visa Application Information for International Participants

We recommend that international participants who require a short-term business visa to attend the conference prepare their visa application in advance.

Visa Requirements
  • Visa Information: You can confirm your visa requirements by visiting the Ministry of Foreign Affairs of Japan website under the "Visa Application Procedures:"
    http://www.mofa.go.jp/j_info/visit/visa/
    Alternatively, you may contact the Consular Section of the Japanese Embassy or Consulate in your area for further details.
  • Tourist Visa: For most participants, a tourist visa may be sufficient. However, if you're unsure about your eligibility or visa type, we advise applying for a short-term business visa to avoid complications.
  • Short-Term Business Visa: If you need a short-term business visa, you will need an official invitation letter and relevant documents from the conference organizer. These documents will be provided after you complete your registration and submit a filled-out visa questionnaire with the necessary details.
  • Applying Process of the Visa Application-Supporting Documents:
    1. Complete your conference registration and payment.
    2. Click the link below and proceed to the next step.
      https://web-register.jp/neuro2025/en/login/
    3. Submit your visa questionnaire with the required information. This questionnaire is crucial as it helps us understand your visa needs and prepare the necessary documents for your application.
    4. Once processed, you will receive the invitation letter and supporting documents.
  • Document Issuance Timeline: The supporting documents for visa applications will be issued sequentially starting in mid-February 2025. Please allow up to 7 working days for processing, as this time is necessary for us to review and prepare your documents accurately.
Important Dates and Costs
  • Visa Validity: The issued visa will be valid for 3 months from the date of issuance.
  • Costs: You will be charged for issuing visa application-supporting documents; the amount depends on your nationality and the type of visa. Please check with your local Japanese Embassy or Consulate for the necessary supporting documents.
  • The visa application system will go live in mid-January 2025. For updates, be sure to revisit the Visa Application page.
Border Measures:

Please check the latest border measures and travel advisories provided by Japan's Ministry of Health, Labour, and Welfare.
https://www.mhlw.go.jp/stf/covid-19/bordercontrol.html

Contact Information

Congress Secretariat - Registration Office
c/o Convention Linkage, Inc.
634 Shichikannon-cho, Karasuma-dori Rokkaku-sagaru,
Nakagyo-ku, Kyoto 604-8162, Japan
E-mail: reg_neuro2025@c-linkage.co.jp